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Club Constitution March  2022 


​Larkhall
 Bowling Club

 
 
 
 
Instituted 1886
 
Constitution
and
Rules
 
 

 
 
 
Issue 10
March 2022
 
 
 
 
 
1.0 Membership
 
1.1The Club shall be called the “Larkhall Bowling Club” and shall comprise:
a)a maximum of 200 members.
b)a maximum of 20 non-playing members. Such members will have at least 10 years membership and no longer wish to play bowls, and an undefined number of honorary members elected to that position on occasion.”
 
1.2 The objects of the club shall be to provide and equip a bowling green and recreation rooms, to generally encourage recreation and social intercourse among the members and to provide the privileges of a Club. The Club is a non-profit making organisation, with any profits or surpluses used to improve the Club’s facilities. On the dissolution of the club any assets purchased with lottery funding will be distributed to another non-profit making body with similar aims. Any unspent lottery funding will be returned to the source. Any other profit or surplus will be distributed to another non-profit making body with similar aims, on the dissolution of the Club.”
 
1.3 Should a non-playing member wish to be re-instated as a full member, their name will be placed at the top of the waiting list and they shall be given priority over all others including sons, daughters, widows and widowers.
 
1.4The Gents and Ladies sections shall be administered by Larkhall Bowling Club. The additional constitution and rules are listed below.
 
1.5A Junior Section shall be administered by Larkhall Bowling Club. The additional provisions for the Junior Section are shown in Section 20 below.
 
2.0 Office Bearers and Directors (The Committee)
 
    2.1  The Committee shall consist of:
 
            a) Gents section President
                Gents Section Vice President
 
            b) Ladies Section President
                Ladies Section Vice President
 

             c) Club Secretary
                Assistant Club Secretary
 
            d) Club Treasurer
                Assistant Club Treasurer – Gents Section
                Assistant Club Treasurer – Ladies Section
 
            e) Gents Section Match Convener
                Ladies Section Match Convener
 
            f) Five Directors
 
2.2 All Office Bearers and Directors shall serve a period of one year and each   committee member must be assigned to at least one sub-committee.
 
2.3 All office bearers and directors will be elected by all club members present at the Annual General meeting.
 
2.4 No member can be elected to the committee unless they have been a member of the Club for a minimum of one year
    
 
 
3.0 Management of the Club
 
      3.1 The business and affairs of the Club shall be under the management of the
            committee  who shall have the full powers to transact all the business of the
Club and that any publication or project that uses the name of Larkhall Bowling Club or its logo shall be deemed to be the business of the Club and as such will require submission for discussion and approval by the committee of directors. The Committee shall have the power to co-opt a member to fill any vacancy occurring among the office bearers and directors. Co-opted directors wishing to continue service on the committee shall submit to
formal election at the next Annual General Meeting.Eight Directors of the committee shall form a quorum.
 
     3.2 No member of the committee or employee of the Club shall have the personal interest in the sale of any commodity therein or in the profits                 arising from such a sale.
     3.3 A chairperson will be appointed from either of the two Bowling Presidents at
          the first committee meeting after the Annual General Meeting.
 
 
 
4.0 Meeting of the Committee
 
    4.1 The Committee of Management shall meet at least once per month, but the
            Chairperson or any three Directors shall have the power to instruct the
            Secretary to call a meeting of the Committee at any time.
 
 
 
5.0 General Meeting
 
     5.1 The Annual General Meeting of the Club shall be held on the second
            Wednesday of February for:
       a) the election of Office Bearers and Directors to replace those retiring.
 
       b) fixing the annual subscription and
 
       c) transacting any extraordinary business of the Club.
 
     5.2 Other General Meetings may be convened by the committee of Management and the Chairperson shall be bound to call the meeting within           ten days after receipt of a requisition if signed by at least twenty members. Notice of such General Meetings must be given to members at least         ten days prior to the date of such meetings.           
       At all General Meetings fifty members shall form a quorum.
 
6.0 The Chairperson
 
   6.1 The Chairperson, or in absence the Vice-Chairperson, or in the absence of both
           any other Director or Office Bearer elected by the meeting, shall preside at all
           meetings of the club or committee of management and shall have, beside a
          deliberate vote, a casting vote in cases of equality.
 
 
7.0 The Treasurer
 
    7.1 The Treasurer shall keep correct accounts and books showing the financial
            affairs and intromissions of the Club and shall submit to the Annual General
            Meeting a statement of the accounts for the preceding year which have been
            audited by two members appointed by the Directors for that purpose. The
            Financial Year end shall be the last day in November. All funds of the Club
            Shall be lodged in the bank in the name of the Club and all cheques on the
            Accounts must be signed by the Treasurer or one of the Assistant Treasurers
            and the Gents President or Ladies President. 
 
8.0 The Secretary
 
     8.1 The Secretary shall record in the minute book the results of all committee
            special and general meetings of the club and keep regular and exact minutes.
            In the notice calling the Annual General Meeting (in February) intimating to
            each member on the roll that they shall be held to continue as a member and liable for the subscription which may be agreed for the current             year unless they give written notice of their resignation to the Secretary prior to the meet meeting.
            The Secretary will post a bulletin of the main issues from each committee meeting on the notice board.  
 
 
9.0 Withdrawals
 
9.1 Members failing to give written notice to the Secretary prior to the Annual
      General Meeting shall be held liable for the subscription for the current year provided they have always been warned of their liability in the                  circular calling for the Annual General Meeting.
 
           
10.0 Annual Subscriptions.
 
   10.1 The Annual Subscription shall be as fixed at the Annual General Meeting.  Effective from February 1997 members reaching the age of 65 by       the Annual General Meeting shall pay the full fee. Existing members paying the reduced fee will continue to do so as set at the Annual General         Meeting.
 
    10.2 Subscriptions shall be due on or before 1st April each year. No member will be allowed to play in any match or be drawn in any of the ties            for prizes until they have paid their annual subscription. In the absence of any satisfactory written explanation to the Secretary, if an annual                subscription is still unpaid by the 1st  June, the person defaulting in payments shall be expelled from membership of the Club. The subscription          for temporary members shall be fixed by the Directors when required.
 
 
 
 
11.0 Admission of Members.
11.1 Any person seeking to join the Club must apply in writing to the Secretary. The application for membership shall be considered by the Management Committee. Membership is open to all and no application for membership shall be refused on other than reasonable grounds. There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, political or other opinion.
           
11.2 The Secretary shall intimate the decision of the Management Committee to the applicant. If the decision is favourable and no vacancy exists, the Secretary shall advise the applicant that their name will be entered on to a waiting list and that they may make use of the social facilities but not the green.
 
11.3 Successful applicants will then be admitted strictly according to the date of application with the exception that the following, in order, shall be given preference:
            a) non-playing members wishing to be re-instated as full members:
            b) sons and daughters of members of five years membership: alternating with
            c) junior members attaining the age of 18 years (see Rule 20): alternating with
            wives, husbands, widows and widowers.
 
11.4 On admission of a new member, the Secretary shall notify the applicant of their election in writing and acquaint them with the amount of annual
            subscription. The Secretary shall draw their attention to the Club Constitution
            and Rules exhibited in the clubhouse. The applicant will become a member
            when they have accepted the offer of membership in writing to the Secretary
            within ten days and their subscription has been paid.
 
           
 
11.5 New members shall be on a trial period and, if not participating in the
            bowling activities of the Club on a regular basis, may have their membership
            cancelled. Membership of Larkhall Bowling Club precludes membership of
            any other outdoor bowling club.
 
11.6 Any person who has had their application for membership refused by the Management Committee shall have the right to appeal against that decision by writing to the Secretary. The Management Committee will reconsider the decision taking into account the applicant’s reasons, at the first monthly meeting after receipt of the appeal.
 
   .
 
12.0 Honorary and Temporary Member.
 
   12.1 No person shall be allowed to become an Honorary Member, and thereby be
            relieved of payment of the annual subscription, unless that member has
            contributed some special service to the community or to the Club. The
            Committee of Management may from time to time elect persons not
            Permanently resident in the district to be temporary members for such periods
            and on such terms as they consider advisable. The Honorary Treasurer and
            Honorary Secretary shall be relieved of payment of annual subscription while
            holding office.
 
 
13.0 Visitors.
 
 13.1   The green shall be open to members of other clubs and to visitors introduced  
            by members. Rink games with visitors must have the previous consent of the
            Green Sub-Committee. Any individual game involving visitors must include at
            least one  Member.
 
  13.2   A visitor shall not be supplied with excisable liquor in the Club premises
            unless on the invitation and in the company of a member and such member
            shall, on admission of such visitor to Club premises or immediately on their
            being supplied with such liquor, enter their name and the name and address of    
            the visitor in a book which shall be kept for the purpose and which shall show       the date  of each visit. Four visitors maximum may be signed into the club bar
            area by any one member.
 
14.0 Rules For Competitions and Prizes.
 
  14.1   General
 
  14.1.1 It is the responsibility of both players (skips in the case of pairs, triples etc) to
             contact each other and arrange for ties to be played before the deadline.
 
  14.1.2 All deadlines specified below must be adhered to. Extensions to deadlines
             be applied only in very exceptional circumstances as determined by the match
             committees and approved by the Directors.
 
  14.1.3 Substitution will be as follows:
             One substitute in a pairs or triples or fours competitions will be allowed in
             Club Pairs, Senior Pairs, Nomination Pairs, Nomination Triples and
             Nomination Fours.
             One substitute can be chosen to play in these competitions provided that the
             player has not played in previous rounds. Only when a substitution is
             necessitated by family bereavement shall the player for whom substitution has
             been made, be allowed to play in subsequent ties. In all other cases the
             substitute may be allowed to continue throughout the remainder of the
             competition.
 
  14.1.4 Other rules as specified by Bowls Scotland (e.g. relating to the time allowed
             for payers appearing to play etc.) shall apply to all competitions and in all
             circumstances.
 
  14.2   Club Rules.
 
  14.2.1 When ties are played, the cards should be deposited in the boxes provided.
              The tie sheets should not be up-dated: this is the sole responsibility of the
              match committees.
 
  14.2.2 If a player or skip
         a)  has contacted an opponent and has failed to reach agreement on when the tie
              is to be played,
              OR,
         b)  has been unsuccessful in contacting their opponent despite at least two
              attempts, they (or both of them where relevant) must report the facts to the
              match committees at least three days before the expiry date for the tie.
 
  14.2.3  In these circumstances, the match committees will make a decision taking
              account of all relevant facts. Failure to contact an opponent, failure to notify
              the match committee within the specified time limit and unwarranted
              obstructiveness will be taken into account in reaching the decision which will
              be one of the following:
              a) the tie shall be played at a specified date and time. In the event that one or         both players/teams fail to turn up, one or both respectively will be
              eliminated.
              b) one or both players/teams shall be eliminated if the tie is not played by the         due date.
              c) both players/teams shall be eliminated if the tie is not played by the due
              date.
 
  14.2.4 Both players/teams will be eliminated where a tie is not played by the due
              date and neither player/team has contacted the match committees at least
              three days before the expiry date for the tie.
 
  14.2.5 Any dispute arising from the application of the above rules shall be notified
              to the Directors in writing within three days of the due date of the tie or at the
              time that the dispute arises if less than three days remain. The decision of the
              Directors shall be notified to the players/teams concerned and shall be final.
 
  14.2.6 Entries for the Secretary’s Competition in the Gents Section will exclude past
             winners of the following competitions – Championship: Presidents: Vice
             Presidents: Secretary’s.
 
15.0   Members while within ground.
 
  15.1    Members must at all times conduct themselves in an acceptable manner while
             within the ground. The Directors have power, on any infringement of this
             rule taking place, to investigate the infringement and to expel the member or
             members from the club or to withdraw all rights and privileges as a member
             or members.
 
16.0   Gambling.
 
  16.1   Gambling shall not be permitted under any circumstances.
 
17.0   Alteration of rules
 
  17.1   Alteration of the rules can only be made at an Annual General Meeting of the
            Club by a minimum majority of two thirds of those voting and after written
            notice of the proposed alterations or additions has been given to the Secretary
            not later then the 1st January so that he/she may advise members in the notice
            calling the AGM.
 
 
 
 
18.0   Licensing hours.
 
    18.1 The Club licensing hours will at all times be maintained within those set by           the appropriate licensing authority or the directorate of the club operating
            within the said authorised hours.
 
  19.0 Use of rinks.
 
a) “Promiscuous Monday evenings for Gents at 7.00pm. Full green for Ladies      on  Monday at 1.30pm.  Any rinks unused can be used for ties or bounce matches.”
 
      b) In the event of any difference of opinion as to which of two available rinks
            should be chosen for the playing of a Club tie, the question is to be decided by
            the toss of a coin.
 
       c)  In the event of players in a tie not accepting the first available rink, their
            names will go to the bottom of the waiting list.
 
       d)  If the green is full, the friendly game longest in progress shall, on request,
            retire in favour of the tie.
 
       e)  If at any time the question should arise as to whether the green is playable or         not, the decision shall be made by one or more members of the Green            Committee. In their absence any available director can do so.
 
       f)  Junior members will be allowed to play at any rink or rinks is/are available,            giving way on request from full members. Members of the Junior Section may      join in the promiscuous on Monday evenings or Tuesday afternoons and any        all day tournaments where the Directors consider it appropriate.
 
 
20.0   Junior Section
 
20.1 Applicants for junior membership must be a minimum of ten years of age at the date of application. Applications for junior membership will be made in writing to the Secretary for consideration by the Management Committee
 
20.2 Junior members are permitted to enter all club competitions on an equal basis with members. On attaining eighteen years, members of the junior section will be placed on a separate “waiting list” and be allocated membership as vacancies occur on a one for one basis with the main waiting lists, subject to
            Rule 11.
 
    20.3 The annual subscription shall be decided at the Annual General Meeting which
members of the junior section shall have the right to attend but at which they may not vote.
 
20.4 The Directors of Larkhall Bowling Club will have a responsibility to ensure that the junior section is a member of any appropriate body.
 
21.0   Ladies Section.
 
    21.1 Name.
 
Larkhall Bowling Club Ladies Section.
 
    21.2 Membership.
 
As per section 11 of the Club constitution.
 
    21.3 Status.
 
Ladies are full members of Larkhall Bowling Club and adhere to the
Constitution of the Club.
 
 
 
    21.4 The Ladies Match Convenor.
 
The Ladies Match Convenor shall keep a minute book and liaise with the Gents match convenor.
 
    21.5 The Ladies Assistant Treasurer.
 
The Ladies Assistant Treasurer will assist in the administration of the financial affairs of the Ladies Section. All monies in excess of £100 will be transferred monthly to the treasurer who will issue a receipt. She will keep correct accounts and an income and expenditure record whish will be presented to the Treasurer on a monthly basis. The Ladies income and expenditure records will be included in the Club’s annual audit.
  
    21.6 Facilities.
 
The upper floor of the old clubhouse may be used for meetings during the times of play, and they will have the use of a bowls room on the ground floor.
 
    21.7 Use of the Green.
 
            Ladies use of the green in accordance with the club constitution.
 
    21.8 Dress
 
Conform to the dress code of playing bodies while representing Larkhall Bowling Club.
 
    21.9 Office Bearers.
 
            Ladies President.
            Ladies Vice-President.
            Ladies Match Convener.
            Ladies Assistant Treasurer.
            Ladies immediate Past President as in section 2.2.
 
21.10 Lady office bearers and any co-opted lady members will meet at least once
            per month prior to the Committee of management meetings. The ladies match
            convener shall record in the Minute Book the results of these meetings and
            keep regular and exact minutes. A chairperson will be appointed from lady
            office bearers.
 
22 .0  Gents Section
 
    22.1 Name
 
            Larkhall Bowling Club - Gents Section.
 
 
 
 
 
    22.2 Membership.
 
            Membership as per section 11
 
    22.3 Status.
 
            Gents are full members of Larkhall Bowling Club and adhering to the
            Constitution of the Club.
 
    22.4 Gents Match Convenor.
 
The Match Convenor will administer all games concerned with the Gents Section.
 
    22.5 Assistant Treasurer.
 
            Will assist in the administration of the financial affairs of the Gents Section.
 
    22.6 Facilities.
 
            Gents have their own locker room.
 
    22.7 Use of Green.
 
            Use of green as per section 19.
 
    22.8 Dress.
 
            Will conform to dress playing codes while representing Larkhall Bowling
            Club.
 
    22.9 Annual Subscriptions.
 
            As per section 10
 
    22.10 Office Bearers.
 
            Gents President.
            Gents Vice-President.
            Gents Match Convenor.
            Gents Assistant Treasurer
Gents Immediate Past President.
 
23.0   Disciplinary Procedure
A copy of the current Disciplinary Procedures dealing with complaints will be         displayed on the Club notice board along with the current issue of the Club Constitution and Rules.
 
 
 
24.0   Hospitality
 
          24.1 If a member who has previously been Club President agrees to take the roll again, any addiotional expenses incurred will be met by the Club.
 
            24.2  Hospitality should be extended to members of the Club on opening and closing days, and to visitors throughout the season, and on any other occasions at the discretion of the President during that year.
 
 

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